You have seen the demo. You know the platform works. The real question is what the journey looks like, whether your team adapts, whether it holds at your practice. This is the playbook, from kickoff to live.
Five things every practice asks about before they sign. Here is exactly what each one means in the platform.
Your rules. Your way. The knowledge in your scheduler's head, turned into a system that enforces it. Soft, hard, and critical rules cover session minimums, language matches, funder requirements, supervision ratios, room assignments, certifications, and state-specific labor laws. The schedule stops living in one person's head. Used live across 12+ clinics in multiple states with per-location rules.
The optimizer builds your entire day or week, respecting every rule you have set. Authorizations, supervision, drive time, certifications, and continuity all weighted automatically. Your scheduler reviews and approves. Copy a great week across the month with one click. Customers report a 27% rise in billable hours after rolling out ABA Schedules.
Click any client and watch every eligible clinician surface in seconds, color-coded by match quality. Yellow flags a more billable option. Orange surfaces a soft guardrail that bends. Green is clean. Schedulers stop hunting through tabs and stop guessing. Powered by our patented Solution Generator.
Mobile app for staff and families. Schedule changes, PTO requests, appointment confirmations, push notifications. Therapists confirm in two taps. Families see updates the moment a scheduler approves them. No more 6 AM texts. No more chains of voicemails.
You don't change how you work. We configure the platform to match your teams, your rules, your funders, and your daily ops. Per-location rule sets. Per-state labor laws. Custom certification matching. The same engine adapts to a 20-client practice and a 300-location enterprise, without forcing either to fit a generic model. Action Behavior Centers runs 300+ locations on the same platform that serves a 50-therapist practice.
Schedulers feel it first. Then BCBAs. Then RBTs. Then the owner reads the next P&L and sees the gap close.
Auth leakage closed. Watch utilization climb from 80% to 93%. See exactly where authorized hours go undelivered. The math defends itself on the P&L. One scheduler manages 30 today; with centralized scheduling, one manages 400.
See your ROI →Six-plus hours of manual work back every week. Callouts resolved in minutes, not hours. Every rule codified so the schedule never depends on one person's memory. Sick day? Day off? The schedule runs without you.
No more single point of failure →Supervision ratios calculated the moment a session is logged, not at month-end. Client-therapist continuity baked into every schedule. Hours back from chasing data in spreadsheets. Time for the clinical work you got certified to do.
Compliance at a glance →Predictable schedules published in advance, on the mobile app. Fewer last-minute floats to unfamiliar clients. More consistent client relationships. No surprises. Better retention in a field that bleeds talent.
Stability builds retention →Fewer denied claims from scheduling errors. Authorization limits enforced before sessions happen. Sessions with missing supervisors or expired certs caught before billing. Clean claims, first pass, every pass.
A cleaner claim pipeline →Children receive their full authorized hours. Consistent therapist relationships, fewer random floats. Transparent schedule changes through the app. Trust that the system actually works for them.
Better outcomes →We have brought 300+ locations through this process. This is the playbook.
We connect ABA Schedules to whatever PM you run. Your clients, therapists, authorizations, and availability pull in. See how we work alongside your PM.
Codify every rule, guardrail, and preference from your scheduler's head. Three tiers: soft (green), hard (orange), critical (red). We walk through every one with you.
The optimizer ships your first conflict-free schedule. Your scheduler reviews, adjusts, approves. Push it live. Callouts go through the Solution Generator. Therapists get schedules on their app.
Dedicated success manager. Integration maintenance. Platform updates. New hires onboarded in hours, not months. We monitor for optimization opportunities and flag them quarterly.
These are the actual questions that come up before practices commit. Here is how each plays out in the field.
The platform works for practices with 15 staff. The math scales DOWN, not up. A 20-client practice at 80% utilization is losing thousands monthly. Even a solo scheduler gets six hours back weekly. Smallest practices often see the biggest percentage gains because the guardrail problem is most acute.
Only schedulers use ABA Schedules directly. BCBAs and RBTs stay in your PM system for clinical notes and billing. Therapists interact through the app. We're a layer, not a replacement. See how we work alongside your PM.
We're a standalone scheduling tool that runs alongside your PM. We don't touch billing, clinical notes, or client records. Action Behavior Centers runs 300+ locations on the platform alongside their PM system.
Pricing is per client, not per staff. Turnover does not change your bill. When an RBT leaves and you hire a new one, the cost stays the same. Onboarding a new hire is simple because every rule is already codified. New hire Monday, in the system Tuesday.
The three-tier guardrail system handles session minimums and maximums, break requirements, language matching, funder rules, certification matching, room assignments, state-specific labor laws, supervision ratios, client preferences. Enterprise clients run 12+ clinics across multiple states with custom rules per location.
Your data lives in your PM system. We are a layer, not a replacement. Contracts are personalized based on your practice, with a personalized evaluation period upfront. Most practices do not leave because the ROI is immediate. Our churn rate is 3%.
It used to take several hours scheduling by hand on Excel. Through this software any of the BCBAs can quickly make a change and see who is available to fill the slot. Far less errors and much faster turnaround time.
"It drastically changed my life. I'm not doing scheduling on weekends anymore."
"ABA Schedules has become a much needed time saver. Fewer issues with cancellations and appointment mishaps."
"We were able to save over $3,000 in payroll in just one week."
Our 3% churn rate is the lowest in the category. Practices stay because the ROI is immediate and the operational fix is real. The scheduler goes from drowning to breathing. The owner sees revenue recovery on the P&L. BCBAs see compliance at a glance. Families get their children's full hours.
We'll walk through your rules, your scheduling pain, and your turnover patterns. You'll see how the optimizer solves your world.
Built by ABA providers · Dedicated onboarding · Personalized evaluation
